Online Control – Key Features
Planet Numbers Online Control Panel provides a myriad of inbound telephony solutions, all from one easy to use portal.
Deliver Calls to:
Single or multiple destinations
Alternative destinations on Busy or No Answer
Routing based on:
Time of Day
Day of Week
Special Day routing (such as Public Holidays for England, Scotland, Wales and Northern Ireland)
Deliver calls to Voicemail
Set up Missed Call Alerts
Geographic location of the caller
…Along with more advanced options to allow you to maximise the possibilities:
Through the Interactive Voice Response menu system, we give you the ability to create single key multi-level menus, route calls differently for each menu choice, choose from a multitude of call distribution options including direct to voicemail, plus configure time, day and date settings.
Queued calls can be distributed through a variety of different options including; Round Robin, Random, Bounce, Percentage or First Last Exit distribution. You have the ability to configure standard queue settings based on either Max Calls, Max Queue Size, Queue Timeout or No Answer Time Out plus you can also enable Queue Dropout. Additionally, you get a choice of 6 on-hold music options or you can assign custom audio announcements to communicate your company’s offers or corporate message.
Mid Call Divert / Mid Call Conference
Our Mid Call Divert (MDC) feature allows you to forward on calls to another operator so that your customer can talk to all the right people in just one call. What’s more, you can also take advantage of Mid Call Conference (MCC), so once the call has been forwarded, all 3 parties (2 operators and 1 customer) can converse at the same time. For ease of use you can configure 3 digit speed dials numbers so that each call is passed on correctly and quickly.
We offer a fantastic conference service without the need for rooms and pins. You have the option to add a Conference Host, configure the maximum number of callers, create custom rooms (with room ID only, pin only or both) and 6 choices of music for on-hold callers. You can even pre-record your conference call to play to all callers and default conference audio announcements can be replaced with custom audio, recorded personalised name feature and even a roll call feature.
Multi Outdial / Simultaneous
You can simultaneously dial to up to 7 numbers to connect to the first person that answers.
Faxes can be delivered via email in PDF or TIFF file format with customised settings (Subject, Body, From etc.).
Call Recording is available on the majority of our call routing options (including Conference and Queue) and each recording is delivered via email in MP3, WMA or WAV format. You can also mute or record the call On Demand to ensure that sensitive information is not stored on the call recording (not available on conference call recording).
Call flow can be controlled based on Round Robin, Random, Bounce or Percentage Distribution.
Custom audio can be played to the receiving party, meaning your agents can answer each call based on what they hear (perfect if you answer incoming calls for multiple organisations).
Voicemail – extended features
Voicemail greetings can be customised and you can choose to receive each message via email (in MP3, WMA or WAV file), via telephone service, or both!
Using the Audio Manager, audio files can be uploaded and then attached where custom audio is permitted in a call flow. Audio files can be uploaded in MP3, WMA, or WAV file format, or you can choose to upload custom ringtones (available with selected features).
During each call, you have the ability to send emails to a maximum of 10 email addresses (including Missed Call Alerts, Call Recording & Voicemail files, Faxes), plus you can customise settings for each email (Subject, Body, From etc.). Additionally, all the following features are contained within our Service Designer interface in the Planet Numbers Control Panel.
Calls can be routed based on a caller’s CLI (telephone number) or telephone keypad input. You can also use default or customised audio to collect digits using telephone keypad and configure the match type based on either most matching digits or exact.
We give you the ability to control what happens in the next call flow using digits entered using the telephone keypad (when combined with other features such as Send Post).
Our Post Call feature allows activity to continue for either party after the other has hung up (e.g. to perform a feedback survey).
During the call flow, you have the ability to send and receive HTTP posts. You can construct the query string using Literal Values, Service Variables and Custom Service Variables.
Our Outbound Call feature allows the calling party to key in a destination to be connected to, meaning they are connected to the right operator much faster. You also have optional PIN Protection Control of permitted destinations (Landline, Mobile, International), plus all calls can be recorded and default audio announcements can be replaced with customised audio.
These features are all backed up with the following functionality:
- Multiple pre-configured plans (multi-plan) can be created for each inbound number.
- Individual plans can be instantly activated through the PIN protected IVR service or via the portal.
- Multiple services will enable our Channel Partners to create or build disaster recovery solutions for their customers such as build evacuations whereby inbound calls can be diverted to alternative sites.
- You can assign multiple numbers to existing plan configurations.
- Real-time flexible dashboard showing key call statistics; create multiple dashboards to manage all your customers information.
- Real-time queue dashboard available for queuing services.
- ‘Pulse’ reporting package showing multiple real-time call statistics reports.
- ‘Pulse’ reports can be scheduled for delivery via email.
- ‘Pulse’ report data can be downloaded into .csv files.
Additional Services For Your Chosen Numbers:
Call Answering ServiceWhen all your phone lines are busy our receptionists will professionally answer your incoming calls for you
Call Centre PackageThe easiest way to get an effective in-house 'call centre' without the expense of new equipment or additional staff
Call TrackingIt's never been more important to know where your business is coming from - call data reports show you instantly.
International RoutingPerhaps you have an office overseas? With this service your customers will dial your virtual UK phone number and have no idea they're speaking to you in another country!
Multiple Destination RoutingPrecisely control how your calls are connected to different destination numbers
Post Call SurveysPost Call allows activity to continue on the call after either the caller or agent have ended the call.
Time of Day RoutingConnect your incoming calls to different destinations depending on the time of the day and/or the day of week.
Virtual SwitchboardAllows callers to select an option via the telephone keypad to connect their call to their desired department.
Find Out More
To find out more about Online Control – Key Features please complete the following or call free on 0800 0886 886 and speak with one of our friendly team.